Multiple projects with rapidly approaching deadlines, client meetings, personnel reviews, employee training, social media audits, etc. Oh, and let’s not forget to check all those personal social media accounts and return text messages from friends and family. Before you know it, the day is gone and you are left scratching your head wondering where the time went.
We have all been there on occasion, but let’s face it, if you cannot manage your time effectively and get your work done on time, your level of success will decline sooner rather than later. And, if you can’t reach your own goals how are you going to help others reach theirs? Effective time management can be a game-changer and some are much better at it than others. Some manage their time in “small batches” and others spend long periods of time working on one particular task. There is no right or wrong, it’s simply finding a system that works for you and training yourself to stick with it based on your daily workflow.
So where do you start?
- Find out where you are spending your time. Find out what is stealing your time and how much time is spent being productive. Tracking your time over a period of seven days is a great start to successful time management.
- Get yourself and your workspace organized. Nothing steals your time faster than having to search for names, numbers, and other important information that is cluttering up your desk and files. Take time to organize your workspace in order to work more efficiently.
- Implement time management goals. A few useful goals might be:
- Commit to NOT checking your social media accounts until lunch.
- Try not to return personal phone calls until lunch (unless urgent).
- Work hard to stay on task for at least one hour to see if working in “small batches” works best for you.
- Consider setting a timer in 20-30 minute intervals without interruptions while focusing on important tasks.
- Learn to say no to helping others until your most important work has been completed.
- Push those non-urgent calls into voicemail and set aside 30 minutes later in the day to return those calls.
- Don’t attend meetings where you don’t have a voice or won’t make a difference. Otherwise, you may find yourself taking on more work that doesn’t help you or your company reach existing goals.
- Prioritize your “tasks for the day” first thing in the morning. Try and set time limits for each task. This will help you weed out what is urgent and what is not. Those to-do lists can help you visually see what you need to be working on first. Tagging each task as either Urgent, Important, Due Today, and Can Wait is also a good way to organize your day.
- Turn off those annoying social media alerts. The odds are pretty high that those social alerts are not benefiting your job productivity.
- Don’t be afraid to try a new time management app. There are apps for just about everything today and finding one to help you manage your time more efficiently should be easy.
These small commitments can make a big impact on your day and help you become better at achieving your time management goals. Strong time management skills are learned and require effort and dedication. The payoff will be priceless if you commit to becoming better!
At Group 2 we take great pride in keeping your scope of work on schedule using productivity & efficiency tools. Give us a call at 412.605.0834, extension 3300 or email us at firstname.lastname@example.org to learn more about our services and how we can help you manage your marketing efforts for timely delivery.